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Assistant Director for the County Building and Planning office

WHITE COUNTY AREA PLAN COMMISSION

 


 Joseph Rogers                        P.O. Box 851                                     Phone: 574/583-7355

Executive Director                  Monticello, IN  47960                       Fax: 574/583-4624



White County has an opening for an Assistant Director for the County Building and Planning office.  Application documents must be submitted no later than 4:00 pm, June 28, 2021.  


White County is an equal opportunity employer.




POSITION:    Assistant Director

DEPARTMENT:    Area Plan

WORK SCHEDULE:    8:00 a.m. – 4:00 p.m., M-F

JOB CATEGORY:    PAT (Professional, Administrative, Technological)


DATE WRITTEN: August 2016    STATUS: Full-time

DATE REVISED:    FLSA STATUS:  Exempt


To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The job requirements listed in this document are representative of the knowledge, skill, and/or ability required. White County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.


Employee serves as Assistant Director for the White County Building and Planning Department, responsible for providing oversite of Department operations and staff, administering and monitoring land use ordinances, local and State building code ordinances and FEMA/DNR Floodplain ordinances plus developing short and long-range planning activities.


DUTIES:


To assist the Director in all areas of departmental activities.  To take over all Executive Director responsibilities for the Building and Planning department in the case of Executive Director absence.  Oversees and manages daily operations of the Building and Planning department, including periodically analyzing workload, reviewing position documentation, interviewing candidates and making hiring decisions, evaluating job performances, determining significant changes in job responsibilities, reviewing salaries, and recommending promotions, transfers, or demotions.


Supervises assigned staff, including providing orientation and training, planning, delegating, and controlling work assignments, establishing specific work goals, and maintaining discipline and recommending corrective actions as warranted.  Keeps supervisor and assigned staff informed of organizational developments.


Is responsible for enforcement of the White County Building Code, Zoning & Subdivision Ordinances and Floodplain Ordinance, including site evaluations for civil zoning and building code violations, issuance of citations and assessments of fines.


Creates legal framework for enforcement actions directed to Area Board of Zoning Appeals or the Courts.


Reviews site plans for compliance to departmental standards of Zoning and Subdivision Control Ordinances.


Reviews construction drawings for compliance to State Codes and FEMA/DNR requirements.


Analyzes inadequacies, deficiencies, and needs of our community related to Building and Planning Code Ordinances, providing legal interpretations of such ordinances and generating ordinance amendments for Area Plan Commission and legislative body consideration and approval.  Also, generates changes to inspection practices and amendments to the Building Code and Floodplain Ordinances.  Prepares staff reports and analysis of rezone, variance and special exception request to the Area Plan Commission and Area Board of Zoning Appeals.  Certifies recommendations of Area Plan Commission to appropriate legislative body.  Prepares zoning certification reports in response to due diligence for professional organizations.  Prepares hearing documents for the Area Plan Commission and the Area Board of Zoning Appeals including staff reports, analyzation of requests, history research and supplemental special reports, maps, exhibits and site plans related to zoning, variances, building permits, special exception uses and subdivision covenants and restrictions.  Provides interpretation of departmental practice and ordinance language to the Area Plan Commission and the Area Board of Zoning Appeals.


Serves as liaison between Area Plan Office and private enterprises, other governmental departments, legislative bodies, and State agencies.


Guides Area Plan Committee and Area Board of Zoning Appeals on execution of legally mandated responsibilities.


Prepares Area Plan operating budget, including making compensation recommendations.


Conducts research in national planning trends and in other jurisdictional planning rules, regulations, and techniques.


Performs related duties as assigned.


I.    JOB REQUIREMENTS:


Bachelor’s degree or equivalent in the field of planning and zoning, construction trades and in supervision.


Ability to meet all employer and department hiring requirements, including passage of a drug test and criminal background check.


Thorough knowledge of and ability to make practical application of Department policies and procedures, federal and state laws and local ordinances regarding zoning, subdivision control, transportation, and land development, building and housing codes, regulations and ordinances.


Thorough knowledge of County topography, and ability to read and interpret property legal descriptions, construction and subdivision site development plans, plat and flood plain maps, building construction plans and aerial photography.


Working knowledge of and ability to ensure proper preparation and administration of Department budget and related financial procedures and controls, ensuring cost-effective operations and maintenance of accurate records.


Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence, documents, and detailed written reports.


Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files/records.


Ability to oversee and manage daily operations of Area Plan and Building department, including periodically analyzing workload, reviewing position documentation, interviewing candidates and making hiring decisions and staffing recommendations, evaluating job performances, determining significant changes in job responsibilities, reviewing salaries, and recommending promotions, transfers, or demotions.


Ability to supervise assigned staff, including providing orientation and training, planning, delegating, and controlling work assignments, establishing specific work goals, maintaining discipline and recommending corrective actions as warranted.


Ability to deal with confrontational people and diffuse what would otherwise be explosive situations, must have good public relations skills.


Ability to operate standard office and field equipment, including computer, calculator, vehicle, telephone, fax machine, copier, digital camera, and measuring tools/scales.


Ability to effectively communicate orally and in writing with co-workers, other County departments, City Mayor’s office, Town/City Clerk-Treasurer, City/Town Council, Town/City Street Departments, Fire Department, GIS provider, United States Post Office, City ADA Coordinator, ADA Advisory Services, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.


Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.


Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.


Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/difficult persons.


Ability to understand, memorize, retain, and carry out written and oral instructions and present findings in oral or written form.


Ability to understand and participate in the legislative process locally and at the state and federal level.


Ability to conduct on-site inspections to determine compliance with state, federal and local codes, standards, regulations and requirements.


Ability to compare or observe similarities and differences in data, compile, collate, or classify data, analyze and evaluate data, and make determinations based on data analyses.


Ability to work alone with minimum supervision and with others in a team environment.


Ability to work on several tasks at the same time and work rapidly for long periods, often under time pressure.


Ability to apply knowledge of people and/or locations, and plan and layout assigned work projects.


Ability to read and interpret detailed prints, sketches, layouts, specifications and maps. Ability to plan and present public speaking presentations and/or special events.

Ability to regularly work extended and/or evening hours, and occasionally work weekends, and occasionally travel out of town, sometimes overnight.


Ability to occasionally provide testimony in legal proceedings and court hearings.


Possession of a valid Indiana driver's license and a demonstrated safe driving record.


II.    DIFFICULTY OF WORK:


Employee performs duties which are broad in scope and involve many variables and considerations, often with conflicting aspects.  Incumbent exercises considerable judgment in interpreting precedents, adapting and applying ordinances to individual cases and complex circumstances, and projecting the impact of decisions on area communities.


III.    RESPONSIBILITY:


Employee performs duties according to legal requirements and Department policies and procedures, discussing unusual or unprecedented situations, such as controversial land development, with supervisory boards/commissions.  Decisions and work product are periodically reviewed for compliance with legal requirements, technical accuracy, and soundness of judgment.  Decisions have considerable impact on developers, petitioners, and the community, with errors in decision possibly resulting in litigation against the County.


IV.    PERSONAL WORK RELATIONSHIPS:


Employee maintains frequent contact with co-workers, other County departments, City Mayor’s office, Town/City Clerk-Treasurer, City/Town Council, Town/City Street Departments, Fire Department, GIS provider, United States Post Office, City ADA Coordinator, ADA Advisory Services, and the public for purposes of directing operations and executing policies.


Employee reports directly to the Executive Director.


V.    PHYSICAL EFFORT AND WORK ENVIRONMENT:


Employee performs duties in a standard office environment, involving sitting/walking at will, sitting for long periods, lifting/carrying objects weighing less than 25 pounds, close vision, driving, color/depth perception, speaking clearly, and hearing sounds/communication.  Site inspections may require working in extreme temperatures, and walking on uneven terrain.

Safety precautions must be followed at all times to prevent injury to self or others.


Incumbent regularly works extended and/or evening hours, and occasionally works weekends, and occasionally travels out of town, sometimes overnight.