The White County Building & Planning Department will be
accepting resumes for the Building and Planning Zoning Assistant-b position
until August 14, 2020.
This is a clerical
position including multiple aspects in a fast-paced office, such as: customer
service on the phone and in office, maintain office files and organize
historical records, reviewing and entering permits, preparing Board of
Zoning Reports, and providing administrative support to Department Staff.
Applicant must be
trustworthy, reliable, and have a good work ethic.
Occasional evening hours
required. (approximately once a month)
White
County Government is an equal opportunity employer.”
POSITION DESCRITIONCOUNTY OF WHITE, INDIANA
POSITION: Building and Planning/Zoning
Assistant
DEPARTMENT: Area Plan
WORK SCHEDULE: 8:00 a.m. – 4:00 p.m., M-FJOB
CATEGORY: COMOT (Computer, Office Machine
Operation, Technician)
DATE WRITTEN: February 2015
STATUS: Full-timeDATE REVISED: FLSA
STATUS: Non-exempt
To perform this position successfully, an individual
must be able to perform each essential duty satisfactorily. The requirements listed in this document are
representative of the knowledge, skill, and/or ability required. White County provides reasonable
accommodation to qualified employees and applicants with known disabilities who
require accommodation to complete the application process or perform essential
functions of the job, unless the accommodation would cause an undue hardship.
Incumbent
serves as Building and Planning/Zoning Assistant for the White County Building
and Area Plan department, responsible for providing administrative support to
Department staff and assisting the public.
DUTIES:
Maintains calendar for
Executive Director and Building Inspector.
Answers telephone and
greets office visitors, providing information and assistance on planning and
building related matters regarding zoning, land use, and current private and
public building/development projects.
Maintains department files
and organizes historical computer records.
Processes applications,
prepares records and assists in evaluation of rezones, special exceptions,
variances, ordinance amendments, and floodplain data on properties and other
proposals.
Prepares and distributes
agendas, Board member packets, and supplemental materials for White County Area
Plan Commission and Board of Zoning Appeals.
Investigates and analyzes
property ownership, and zoning histories, including gathering and consolidating
data from public records to assist in development if written staff reports in
support of applications for board actions.
Reviews and proofreads
Executive Directors correspondence and memos.
Processes applications and
issues improvement location permits, temporary use permits, building permits,
and certificates of occupancy.
Provides
signature for permits.
Reads, interprets, and
understands blueprints and construction drawings.
Issues street addresses for
new construction.
Utilizes GIS to locate
parcels, generate site plans, identify adjoining property owners, analyze
special conditions on parcels pertaining to development, confirming or
assigning addressing on properties, viewing floodplain status, measuring lot
coverage, obtaining zoning on parcel, and obtaining property records card.
Prepares public notices for
rezones, variance requests, and special exemptions and identifies and notifies
adjoining property owners.
Ensures National Flood
Insurance Program regulations pertaining to State and Federal guidelines.
Reads and interprets legal
descriptions to determine property lines, right-of-ways, and easements.
Reviews and interprets
boundary surveys.
Organizes, structures, and
prepares Comprehensive Plan data and documents.
Reviews and processes
Combine Parcel Applications.
Generates monthly and
annual building and census reports.
Updates property specific
historical records.
Reviews and evaluates
historical records for Auditor, Assessor, and Recorders office to resolve
property ownership, property transfer, and identification issues.
Reviews and processes
Administrative subdivision applications.
Documents and maintains
files on complaints and violations.
Notarizes legal documents
for department.
Attends meetings as
required, including providing support, and preparing, distributing, and
maintaining official board minutes.
Performs related duties as
assigned.
I. JOB
REQUIREMENTS AND DIFFICULTY OF WORK:
High school diploma or GED.
Possession of or ability to obtain Notary Public License.
Ability to meet all employer and department hiring
requirements, including passage of a drug test, and criminal background check.
Working
knowledge of standard office procedures and basic computer skills, and ability
to apply such knowledge to a variety of interrelated processes, tasks and
operations.
Working knowledge of community geography and ability to read
and interpret property legal descriptions, construction and subdivision
development plans, plat and flood plain maps, and aerial photos.
Working knowledge of standard English grammar, spelling and
punctuation, and ability to prepare correspondence and written reports as
required.
Knowledge of basic filing systems and ability to create and
maintain accurate and complete Department files/records.
Ability
to operate standard office equipment, such as computer, calculator, fax
machine, postage meter, copier, telephone, and digital camera.
Ability
to effectively communicate orally and in writing with co-workers, other County
departments, GIS provider, Town/City Clerk-Treasurer, City Mayor’s Office,
local Sewer District, land surveyors, realtors, insurance agencies, general
contractors, title companies, United States Post Office, Fire Department, local
newspapers, and the public, including being sensitive to professional ethics,
gender, cultural diversities and disabilities.
Ability
to provide public access to or maintain confidentiality of department
information and records according to state requirements.
Ability
to comply with all employer and department policies and work rules, including,
but not limited to, attendance, safety, drug-free workplace, and personal
conduct.
Ability
to competently serve the public with diplomacy and respect, including occasional
encounters with difficult/irate persons.
Ability
to understand, memorize, retain, and carry out oral or written instructions and
present findings in oral or written form.
Ability
to compare or observe similarities and differences in data, compile, collate,
or classify data, and make determinations based on data analyses.
Ability
to work alone with minimum supervision and with others in a team environment.
Ability
to work on several tasks at the same time and work rapidly for long periods,
often under time pressure.
Ability
to apply knowledge of people and/or locations, and plan and layout assigned
work projects.
Ability
to read and interpret detailed prints, sketches, layouts, specifications, and
maps.
Ability
to occasionally plan and present public speaking presentations and special
events.
Ability
to occasionally work extended and/or evening hours and occasionally travel out
of town, but not overnight.
Possession
of a valid Indiana driver's license and demonstrated safe driving record.
II. RESPONSIBILITY:
Incumbent performs duties according to supervisor with work
priorities primarily determined by service needs of the public and/or meeting
deadlines. Assignments are guided by
definite objectives using a variety of methods or procedures with incumbent referring
to supervisor for unusual matters, such as policy interpretations. Decisions are always determined by specific
instructions or existing, well established policies and procedures. Work errors are primarily prevented through
procedural safeguards, and detected through supervisory review and/or outside
sources. Undetected errors could result in
loss of money to department, work delays in other departments/agencies, and/or
inconvenience to other agencies or the public.
III. PERSONAL WORK RELATIONSHIPS:
Incumbent maintains frequent contact with co-workers, other
County departments, GIS provider, Town/City Clerk-Treasurer, City Mayor’s
Office, local Sewer District, land surveyors, realtors, insurance agencies,
general contractors, title companies, United States Post Office, Fire
Department, local newspapers, and the public for the purpose of exchanging
information.
Incumbent reports directly to the Executive Director.
IV. PHYSICAL EFFORT AND WORK ENVIORNMENT:
Incumbent performs duties in a standard
office environment, including sitting/walking at will, sitting for long
periods, lifting/carrying objects weighing less than 25 pounds, keyboarding,
close vision, color perception, speaking clearly, and hearing
sounds/communication. Incumbent
occasionally works extended and/or evening hours and occasionally
travels out of town, but not overnight.
APPLICANT/EMPLOYEE ACKNOWLEDGMENT
The job description for the position of Building and Planning/Zoning
Assistant for the Area Plan describes the duties and responsibilities for
employment in this position. I
acknowledge that I have received this job description, and understand that it
is not a contract of employment. I am
responsible for reading this job description and complying with all job duties,
requirements, and responsibilities contained herein, and any subsequent
revisions.
Is there anything that would keep you from meeting the job
duties and requirements as outlined?
Yes_____ No_____
_______________________________________ ____________________
Applicant/Employee Signature Date
_______________________________________
Print or Type Name